Cleaning Technical Proposal - Complete Template
Cleaning and hygiene contracts: offices, public buildings, hospitals. Intervention schedule, frequencies, hygiene protocols and product management.
The document is in French, as required by French public procurement. The guidance inside is written to be followed step by step.
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The market in figures
French public procurement open data, 12 rolling months, as of 2026-08-25.
- 5,947
- contracts awarded
- 2,723
- winning companies
- 1,859
- active buyers
- 178,585 EUR
- median amount
- 48 months
- median duration
What the buyer actually scores
Weightings observed on this type of contract.
Cleaning frequencies and rates
25 a 40 %The buyer compares your square-metre rates with competitors. An over-optimistic rate reads as understaffing.
Quality control and traceability
20 a 30 %Self-inspection grid, site manager visit frequency, pass traceability tool. This is where SMEs can beat large groups.
Products and hygiene protocols
10 a 25 %Safety data sheets attached, specific protocol for sanitary and sensitive areas. In hospitals this becomes the leading criterion.
Mistakes that get a bid rejected
Specific to this sector, not generic advice.
- Announcing a global headcount without breaking it down by site and time slot. The buyer cannot verify feasibility and rejects the bid.
- Not addressing staff transfer required by the cleaning sector collective agreement. It is an obligation and its absence is disqualifying.
- Proposing the same cleaning plan for offices and sanitary facilities. A breakdown by room type is always expected.
Required documents and qualifications
To gather before you start writing.
- Qualipropre : Professional qualification for the cleaning sector, frequently valued in scoring.
- Ecolabel europeen : On the products used. Directly usable for the environmental criterion.
- Fiches de donnees de securite : To be attached for each proposed product. Their absence is a common rejection ground.
Template excerpt
Items in brackets are for you to complete.
Le site represente [surface] metres carres repartis en [nombre] zones. Nous affectons [effectif] agents sur la plage [horaire], soit une cadence moyenne de [valeur] metres carres par heure, coherente avec les referentiels de la profession pour ce type de locaux. Les sanitaires font l'objet d'un passage supplementaire en milieu de journee. Un responsable de site assure une visite de controle [frequence], avec remise d'une grille d'autocontrole signee.
Sections included
- 1.Cover page
- 2.Understanding the need
- 3.Company presentation
- 4.Service organisation
- 5.Zone schedule
- 6.Frequencies and schedules
- 7.Human resources
- 8.Products and equipment
- 9.Hygiene protocols
- 10.Environmental approach
- 11.Quality management
- 12.References